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Constitute the Steering Committee (members, cadence, decision authority)pmo.dec.steerco_constitution

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Summary

Lock the Steerco constitution. After this decision, Steerco changes require sponsor approval; before, the Steerco effectively does not exist as a chartered body.

Rationale prompt skeleton

Rationale should engage with: Steerco member list, cadence, decision-authority thresholds, escalation path, and the Working Group structure (if any). Note quorum rules.

Default options (3)

tight_steerco_small_authority Small Steerco (5-7 members) with tight decision authority

Lean Steerco optimised for decision velocity. Spend limits and scope-change thresholds set high so most operational decisions stay below the line.

Pros
  • + Faster decisions; fewer scheduling conflicts
  • + Clearer accountability per member
  • + Less Steerco-pack-prep overhead
Cons
  • − Risk of excluding a stakeholder whose buy-in matters
  • − Single-point-of-failure if a member is unavailable
broad_steerco_low_authority Broad Steerco (10-15 members) with lower per-meeting authority

Inclusive Steerco where most material decisions escalate further. Useful in politically complex programmes.

Pros
  • + Broad stakeholder coverage; harder to be blindsided
  • + Distributed buy-in
Cons
  • − Slower decisions; meetings are largely briefings, not decisions
  • − Steerco pack ballooning risk
tiered_steerco_with_wg Tiered: small Steerco + structured Working Groups

Small Steerco at the top with Working Groups that pre-bake decisions for ratification. Standard transformation-programme governance.

Pros
  • + Combines decision velocity with broad coverage
  • + Working Groups absorb operational detail; Steerco focuses on strategic decisions
  • + Most flexible for evolving stakeholder needs
Cons
  • − More structural overhead to set up
  • − Working Group cohesion depends on Programme Lead bandwidth

Default approval chain

  1. Admin
  2. ExecutiveViewer

Linked evidence questions (6)

id prompt workstream
pmo.q.steerco_members Who sits on the Steering Committee? For each member, capture name, role, organisation, and the decision authority they bring. pmo.governance_forums
pmo.q.steerco_cadence What is the Steerco cadence? Default: monthly. Capture the meeting day-of-month, duration, and whether an interim cadence applies during cutover phases. pmo.governance_forums
pmo.q.steerco_decision_authority What categories of decision can the Steerco make without escalation, and what must escalate to board/sponsor? Define thresholds explicitly (spend, scope change, risk acceptance). pmo.governance_forums
pmo.q.escalation_path What is the escalation path above Steerco? Who/what body receives escalations, on what cadence, and what is the SLA for response? pmo.governance_forums
pmo.q.working_groups What Working Groups support the Steerco? For each, capture purpose, members, cadence, and what decisions it pre-bakes for Steerco approval. pmo.governance_forums
pmo.q.quorum_rules What are the quorum rules for Steerco decisions? Minimum attendance, mandatory roles present, voting/consensus model, and what happens when quorum is not met? pmo.governance_forums