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Lock reporting cadence (weekly status, Steerco pack, board update, KPI definitions)pmo.dec.reporting_cadence_lock

P1 GCC

Summary

Lock the cadence and formats of the four programme reporting artefacts. After lock, format changes require Programme Lead approval; structural changes require Steerco.

Rationale prompt skeleton

Rationale should reference the weekly status format, Steerco pack format, board update cadence, KPI definitions, and the RAG rubric. Confirm distribution lists and accountable owner per artefact.

Default options (3)

weekly_steerco_monthly_board_quarterly Weekly status / Monthly Steerco / Quarterly board

Standard transformation-programme cadence. Calibrated for 12-24 month programmes.

Pros
  • + Predictable rhythm; everyone knows when reports land
  • + Frequent enough to catch slippage; not so frequent as to consume the programme
Cons
  • − May be too slow during cutover phases; adjust at gate boundaries
weekly_biweekly_steerco_monthly_board Weekly status / Bi-weekly Steerco / Monthly board

Tighter cadence for higher-risk or shorter programmes.

Pros
  • + Faster surfacing of issues
  • + More board engagement
  • + Better fit for short programmes (<12 months)
Cons
  • − Higher reporting overhead per cycle
  • − Risk of report fatigue at exec level
phase_adaptive_cadence Phase-adaptive cadence

Cadence steps up during cutover phases and steps back during steady-state. Predefined ramps.

Pros
  • + Reporting overhead matches risk
  • + Cutover gets the attention it deserves
Cons
  • − More complex to communicate; stakeholders must know which phase they're in
  • − Calendar churn at phase transitions

Default approval chain

  1. Admin
  2. ExecutiveViewer

Linked evidence questions (5)

id prompt workstream
pmo.q.weekly_status_format What format does the weekly status report take? Specify sections, audience, distribution list, and the source of truth for each section's content. pmo.reporting_cadence
pmo.q.steerco_pack_format What does the Steerco pack contain? Define the section order, page budget per section, mandatory content, and whose sign-off is needed before distribution. pmo.reporting_cadence
pmo.q.board_update_cadence How often is the board updated on programme progress, and what format does that update take? Distinguish from Steerco pack if board is a separate body. pmo.reporting_cadence
pmo.q.kpi_definitions What KPIs does the programme report? For each, capture name, formula, data source, owner, target value, target date, and current value. pmo.reporting_cadence
pmo.q.programme_health_rag How is programme health (RAG status) computed and by whom? Define the rubric for Green/Amber/Red on each tracked dimension and who has authority to set the colour. pmo.reporting_cadence