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Approve programme charter (objectives, scope, sponsor, budget envelope)pmo.dec.charter_approval

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Summary

Lock the programme charter. After this decision is Locked, scope/objective changes flow through the scope-change RACI; before, they flow through ad-hoc discussion. This is the foundational programme decision.

Rationale prompt skeleton

Rationale should reference: the answered objectives question, the answered scope-in and scope-out questions, the named sponsor, the budget envelope, and the success criteria. Note any dissent in the Steerco and reference the Programme Memory Event capturing it.

Default options (3)

approve_as_drafted Approve charter as drafted

Lock the charter as authored. Scope, objectives, sponsor, and budget envelope are committed.

Pros
  • + Programme has a stable foundation to build on
  • + Scope creep becomes visible against a written baseline
  • + Sponsor commitment is recorded
Cons
  • − Locks in any errors or under-specification in the charter
  • − Future changes require formal change control
approve_with_caveats Approve with named caveats

Lock the charter but with explicit open items for resolution within a defined window.

Pros
  • + Preserves momentum without forcing closure on every detail
  • + Caveats are logged and visible
Cons
  • − Caveats can become permanent fixtures if not actively closed
  • − Foundation is less stable than full approval
defer_and_redraft Defer; redraft the charter

Send the charter back to the Programme Lead for material revision before re-tabling.

Pros
  • + Avoids locking a flawed foundation
  • + Forces resolution of fundamental gaps
Cons
  • − Programme is in limbo without an approved charter
  • − Calendar slip on Phase 0/Discovery activities

Default approval chain

  1. Admin
  2. ExecutiveViewer

Linked evidence questions (7)

id prompt workstream
pmo.q.programme_objectives What are the top 3-5 measurable programme objectives this transformation must deliver? State each as an outcome with a target value and a date. pmo.programme_charter
pmo.q.programme_scope_in What is explicitly IN scope for this programme? List the functions, geographies, entities, and capabilities to be delivered. pmo.programme_charter
pmo.q.programme_scope_out What is explicitly OUT of scope for this programme? List items that have come up in discussion that the programme will NOT deliver. pmo.programme_charter
pmo.q.programme_sponsor Who is the named executive sponsor for this programme? Single individual, name and role, accountable for outcomes at board level. pmo.programme_charter
pmo.q.success_criteria What are the success criteria for the programme as a whole? State each as a measurable, time-bound, evidence-able test. pmo.programme_charter
pmo.q.programme_budget_envelope What is the approved budget envelope for the programme (capex + opex), and what is the tolerance band before re-approval is required? pmo.programme_charter
pmo.q.programme_manager_assignment Who is the day-to-day Programme Manager for this transformation? Capture name, organisation, allocation (FTE %), and start date. pmo.programme_charter