Applications & Datait.applications_data
P1
ERP, HRMS, ITSM, engineering software, back-office, analytics, master data, integrations, document & knowledge mgmt, plus business-critical EUC apps.
Questions (20)
| id | prompt | scope | category | priority | artefact |
|---|---|---|---|---|---|
| it.applications_data.q01 | ERP platform(s) in use across subsidiaries — SAP S/4HANA, Oracle Fusion, D365 F&SCM, Tally, none. Modules in scope (FI, MM, SD, PP, etc.). | G | ERP | P0 | table |
| it.applications_data.q02 | Confirm group ERP strategy — consolidate to one parent platform, or coexist (subsidiary keeps local ERP). Migration roadmap if applicable. | G | ERP | P0 | text |
| it.applications_data.q03 | HRMS in use per holding — Darwinbox / SAP SuccessFactors / Oracle HCM / Workday / Zoho People. India payroll partner if separate. | G | HRMS / Payroll | P0 | text |
| it.applications_data.q04 | Current ITSM tooling — Zoho Desk (licensed but underused), Freshservice, ServiceNow, Jira Service Mgmt, none. License count vs active users. | G | ITSM Tool | P0 | table |
| it.applications_data.q05 | Engineering software per subsidiary — CAD (AutoCAD/Inventor/Revit), BIM (Revit/Navisworks), MicroStation, SolidWorks, Aconex, Primavera. Seat counts and license model (named / network). | S | Engineering Software | P0 | table |
| it.applications_data.q06 | License-compliance check — offshore use rights for the GCC delivery centre. Per scope memo, KSA carries these. Confirm. | S | Engineering Software | P0 | text |
| it.applications_data.q07 | Procurement / S2P (Coupa / Ariba / Tally / none) · Expense (Concur / Zoho Expense / manual) · Travel · CLM · Treasury platforms. | G | Back-Office Apps | P1 | table |
| it.applications_data.q08 | BI / reporting stack — Power BI, OAC, Tableau, Looker, Excel-only. Data warehouse (Snowflake, BigQuery, Synapse, Redshift, on-prem)? | G | Data & Analytics | P1 | text |
| it.applications_data.q09 | Data residency for HR/finance data — KSA, India, EU, multi-region? Cross-border-transfer permissibility documented? | G | Data & Analytics | P0 | text |
| it.applications_data.q10 | Master-data owners across the group — vendor, customer, employee, chart of accounts. Change-control workflow and dedup posture. | G | Master Data | P1 | text |
| it.applications_data.q11 | Integration platform — Boomi, MuleSoft, Workato, native APIs, point-to-point. Critical interfaces (bank, payroll, EDI, HRMS) and failure recovery. | G | Integrations | P0 | table |
| it.applications_data.q12 | Where do working files live — SharePoint, OneDrive, Box, Google Drive, network file shares? Retention policy. Records management for legal/audit. | G | Document Mgmt | P1 | table |
| it.applications_data.q13 | Knowledge base / wiki — Confluence, SharePoint, Notion, none. Coverage and adoption. | G | Knowledge / Wiki | P1 | text |
| it.applications_data.q14 | Per subsidiary: top business-critical apps not on the standard list (legacy custom apps, Access DBs, Excel macros, single-vendor tools). | S | EUC Apps | P1 | table |
| it.applications_data.q15 | Are business teams independently adopting software or cloud services without IT involvement? Top 5 examples per subsidiary. | S | Shadow IT | P0 | table |
| it.applications_data.q16 | Are there tools or platforms currently managed outside formal IT involvement? Name them, estimate annual spend, owner. | S | Shadow IT | P0 | table |
| it.applications_data.q17 | Are personal devices used for operational or project-related activities (BYOD posture, prevalence, MDM enrolment status)? | S | Shadow IT | P0 | text |
| it.applications_data.q18 | Are there business-critical processes dependent on locally maintained tools or spreadsheets? Top 5 risks with single-owner identification. | S | Shadow IT | P0 | table |
| it.applications_data.q19 | Are there challenges in maintaining visibility into all technology platforms currently in use (SaaS discovery tooling, expense-data triangulation)? | G | Shadow IT | P1 | text |
| it.applications_data.q20 | Are there subsidiaries or departments operating largely independently from Group IT? Which, and how independently (tech stack, budget, vendor mgmt)? | S | Shadow IT | P0 | text |
Decisions related to this workstream (3)
| id | title | scope | priority | evidence questions |
|---|---|---|---|---|
| it.decisions.d04 | ERP consolidation intent — single parent platform or coexist? Decision and roadmap. | G | P0 | 4 |
| it.decisions.d05 | ITSM platform — Zoho Desk (re-launch with policy), Freshservice, or ServiceNow. | G | P0 | 5 |
| it.decisions.d12 | Data residency for GCC — Azure Central India / Mumbai / Singapore. | GCC | P0 | 2 |